One job record
Lead, quote, schedule, site notes, photos, documents, invoice, and review status stay on the same record from first call to paid.
Learn moreRun every job from first call to paid
Job Tracer is the job management system for trades and field services. Quotes, scheduling, job tracking, invoices, and follow-up in one system the office and the crew both actually use.
No credit card required Cancel anytime 30-day money-back guarantee, no questions asked
Switchboard upgrade, HendersonQuote sent · follow-up scheduled Thu
QuotedHot water cylinder, Mt EdenBooked 1:30pm · Sam + apprentice
On siteHeat pump service, PonsonbyInvoice paid · review request queued
PaidMissed call: 021 555 0143Text-back sent · lead created
New leadReview request sent2 min after invoice paid
Overdue reminderInvoice #1042 · day 7 nudge
Made for tradesWorks with XeroOnline payments with StripeGoogle review requests built inRuns on any phone, tablet, or computer
Everything in one place
All-in-one job management, from enquiry to invoice
Stop stitching together spreadsheets, message threads, and memory. Every part of the job lives on one record that the whole team can see.
Scheduling and dispatch
Drag-and-drop bookings, conflict warnings, and dispatch by role, team, priority, and location. The crew always knows what is next.
Learn moreQuotes that get answered
Send professional quotes with online accept and decline, and let automatic follow-up chase the silence for you.
Learn moreInvoices and payments
Invoice from the job record, take card payments online, sync with Xero, and chase overdue balances automatically.
Learn moreFollow-up that runs itself
Quote follow-ups, invoice reminders, review requests, and rebooking nudges run from job status, not from memory.
Learn moreBuilt for the whole team
Owners, dispatchers, office staff, and techs each get the view they need, with roles and permissions that make sense.
Learn moreHow it works
From first call to paid invoice, every handoff stays connected
- 1. Catch the lead. Calls, missed calls, web forms, and quote requests land on one customer record.
- 2. Plan and schedule. Quote the job, book it in, and dispatch the right tech with priority, location, and calendar load visible.
- 3. Do the work. The tech opens the job on their phone, does the work, and marks it complete before leaving the site.
- 4. Get paid. The invoice goes out on completion. Payments land online, reminders chase overdue balances, and review requests follow.
The customer side
What your customers see
Every quote, invoice, booking, and job report goes out as a clean web link. Customers approve, pay, and book from their phone with nothing to download, and it all lands back on the job record.
- Quotes they can accept or decline in one tap
- Invoices with a pay-now card link
- Online booking without the phone tag
- No app for them to install, ever
Quote link openedReviewed on the couch, 7:42pm
AcceptedInvoice link openedCard payment in under a minute
PaidBooking page visitedSlot picked, details filled in
ConfirmedWho it is for
Shaped around your trade
The same connected system, tuned to the jobs, paperwork, and follow-up your industry actually deals with.
The follow-up work nobody has time for, done on time, every time
Automations run from real job status: a quote sent, an invoice overdue, a job completed. The right message goes out without anyone remembering to send it.
Invoice Chase Bot
Connects to invoice status and payment links so accounts work does not sit in someone’s memory.
Quote Follow-Up
Keeps quote follow-up tied to the job pipeline and sales owner.
Review Requests
Triggers after completion or payment so reputation work follows real job status.
Missed Call Text-Back
Creates a lead from missed calls and keeps the conversation attached.
Document Chaser
Tracks missing permits, approvals, forms, certificates, and client files.
Deposit Collector
Adds deposit status to the job so scheduling and finance see the same thing.
Less admin. Fewer dropped balls. Paid faster.
“Quotes go out while the job is still fresh, then follow-up happens from the job status instead of someone's memory.”
Quote follow-upDesigned for owners who quote after hours
“The office and field team work from the same job record, so updates, site notes, photos, and invoice status stay connected.”
Shared job recordDesigned for dispatchers and field teams
“Payment links, overdue reminders, review requests, and rebooking nudges can all run from real job and invoice events.”
Automatic closeoutDesigned for accounts and repeat work
Integrations
Connected to the tools you already use
Your books, payments, and reputation keep working the way they do now. The job record just keeps them in sync.
Xero
Invoices and payments sync with your books, so nothing gets entered twice.
Stripe payments
A pay-now card link on every invoice, paid from the customer's phone.
Google reviews
Review requests after paid jobs, and alerts when your profile changes.
SMS and email
Quotes, reminders, and follow-ups sent from your own connected setup.
Questions
Frequently asked questions
How long does it take to get set up?
Most teams are quoting and scheduling on day one. Import your customers, add your team, and set your GST region. The defaults are built for NZ and AU trade businesses, so there is very little to configure before you can use it on real jobs.
Does it work with Xero?
Yes. Invoices and payments can sync with Xero so your books stay right without double entry. Stripe handles online card payments from the customer's phone.
Can my techs use it on site?
Yes. The whole system works in the browser on any phone or tablet. Job details, site notes, and completion reports are made to be filled in from the van or the site, not just the office.
What happens when my trial ends?
You pick a plan and keep working, and nothing is deleted. If you decide it is not for you, your data stays exportable and you simply stop being billed.
Do my customers need to install anything?
No. Customers get clean web links for quotes, invoices, bookings, and job reports. They can approve a quote or pay an invoice from their phone with nothing to download.
Get your evenings back
Set up Job Tracer this week and stop doing quotes, invoices, and follow-up from the kitchen table at 9pm.